Zoom and Skype are sure convenient. How come no one thought of using them before for signing affidavits?
Risks are Managed
Before COVID-19, the Law Society of Ontario frowned on remote commissioning or use of audio and video technology by notaries because of the risks involved. Social distancing has changed that, allowing clients to sign documents on camera.
Online Notaries Keep Business Moving
Axess Law adopted its virtual notary service so clients can carry on business without interruption. Clients book an appointment for an online video call. Documents and exhibits are reviewed on screen and affidavits signed electronically. They are then emailed to clients for printing.
Seems simple enough. So why the concern?
Recording Calls Protects Clients
Remote notaries are in the room, just not physically. That makes verifying a client’s identity crucial. Axess Law asks for a photo or scan of a government-issued photo ID. Remote notaries may also record the call or take a photo of participants. That protects clients from potential fraud. BTW, clients are told in advance if a call will be recorded.
Preventing Undue Influence
Being on camera can also be a concern for seniors or vulnerable adults. Axess Law’s online notaries are alert to the dangers of undue influence. Asking a client to pan the room with their webcam can show if others are present who may sway a clients’ opinion.
Email Ensures Documents are Clear
Documents may not be as clear over video. Clients’ network connections can vary widely. Axess Law’s virtual notary service takes this into account. Clients are asked to email an electronic scan or photo before the call. It’s easier comparing notes when everyone has the same copies. The executed finals are emailed out.
You Can Ask Questions
Of course, not everyone is used to or likes video calls. Asking questions on screen can be intimidating. A virtual notary is available to answer every question. While remote commissioning may be new, most clients get the hang of it quickly.
Three Easy Steps
Making online commissioning work is a team effort. Axess Law takes the effort out with three easy steps:
- Scan or photograph documents and email them to Axess Law.
- Conference via video.
- E-sign your documents online, then print off the finals at home.
Book an Appointment Today
Axess Law is open seven days a week, in seven convenient Greater Toronto locations. A virtual notary can make appointments any time of day or evening too. Phone 877-522-9377 to book an online call. It’s affordable and saves precious time for you and your business.